Cashbook templates

What

With cashbook templates, predefined entries can be selected via dropdown in the cashbook, e.g. advance on wages, petrol with receipt, private withdrawal, etc.

Where

Admin: Accounting > Cashbook templates > Add template.

Cashbook templates can be used to predefine special cashbook entries. This is useful, for example, if certain posting accounts are to be permanently stored for fuel expenses.

Adding a cashbook template

The cashbook templates can be created under Admin: Accounting > Cashbook templates > Add template.

First enter the name. You can then enter a fixed posting text and select a category (the categories can be created under Admin: Accounting > Cashbook categories > Add category.

Furthermore, the tax rate can be stored in the cashbook template, and it can be defined whether it is an income, expense, wage advance or tip payment.

The cashbook templates are visible after "Save" by clicking on "Add entry" in the cashbook under POS: Dashboard > Cash journal > Add entry.

Creating a wage advance template

To create a wage advance template, you should first create a category called "Wage advance", for example, for the cashbook. The category is created under the menu item "Accounting", under Admin: Accounting > Cashbook categories > Add category.

Further information on the cashbook categories: https://support.simplydelivery.de/portal/en/kb/articles/cashbook-categories.

In the second step, a template for the cashbook is created under Admin: Accounting > Cashbook templates > Add template.

When creating the template, the previously created cashbook category, e.g. "Wage advance" from the first step, is selected under "Category of cash register entry" and "Wage advance" is also selected under "Type of register process".

In addition, the corresponding template must be selected in the store settings under "Working hours and employee billing", under Admin: Store > Stores > Edit > Settings > Working hours and employee billing > Cashbook template for automatic wage advances.

You can then add the corresponding "Wage advance" entry via the cash register dashboard under POS: Dashboard > Cash journal > Add entry.

Then the corresponding template opens, and you have to enter all the relevant data there so that you can select at the end the employee for whom this wage advance is to be credited.