Goods receipt

Goods receipt

What
In goods receipt, delivered goods are recorded in the system, checked and then posted so that the stock level is automatically updated.

Where
Admin: Inventory management > Goods receipt > Book incoming goods.



Goods receipt can be booked in Admin.

To do this, click in Admin on Inventory management > Goods receipt > Book incoming goods.




Then enter the delivery note date, the delivery note number and, if required, your own document number.

Then select the supplier from the dropdown menu and click the button "Select".




If a goods order was previously booked with the supplier (Admin: Inventory management > Order goods) it can be selected during goods receipt using a dropdown menu.

After clicking "Add order", all items are automatically loaded in the quantity specified in the goods order, and entry can begin.




Using the button "Select file", an Excel spreadsheet with the goods can be uploaded.

A template is available in the attachment (see the very bottom of this page "Template goods receipt_EN.csv").
Further information about the template so that the goods can be imported:
  1. The Excel spreadsheet requires the file extension csv. 
  2. The first columns A-N must remain empty, as well as column R, because the import uses these columns.
  3. The supplier from the Excel spreadsheet must be stored in Admin under Inventory management > Supplier.
  4. The item to be imported must be stored with its master data.
  5. The item requires the property "Update storage".


If the import was successful, a green confirmation message appears: "Success. The items from the file have been added to the goods receipt". 

The quantity can be corrected afterwards, and under "New booking" additional items can be added. Entry is made either via the item number or the product name.

When the item entry is complete, the goods receipt can be saved using the button "End saving and recording".




The list of goods receipts then appears.

To book the goods receipt, the button "Book" must still be clicked.
The goods receipts are not included in stock until they have been booked.




Explanation of the symbols:

Symbol
Button
Explanation

Show
The goods receipt can be viewed again.

Edit
The entry can be edited.

Book
The goods receipt is booked.

Delete
The entry is deleted.




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